A. GENERAL
FCHOA Purchaser's Handbook - Revision Date: 2021-01-10
1. Construction improvement packages shall be submitted to the Community Services Office, Attn: Ford’s Colony Architectural Review Committee at 100 Manchester Drive, Williamsburg, VA 23188 (757) 258-4230, (fax) 258-4065.
2. All submittal packages are due by noon each Thursday. A sign will be posted in the Applicant’s front yard, next to the mailbox, addressing the nature of the application and an open Homeowner comment period. Applications are posted on the FCHOA website (www.fchoa.org) the following Friday and reviewed by the ARC thereafter. However, the ARC is limited in the number of new plans that its Members can review in a meeting. Submittal packages that are complete in accordance with the specifications of this Handbook shall be reviewed on a first in - first out basis. The ARC may defer plans to its next regular meeting date if the Architectural Review Committee Manager determines that there are more submittals than can be reviewed within the regular meeting time frame. The ARC may also cancel a regular meeting, at the discretion of the ARC, if a majority of the Members will not be present or if other meeting agenda takes precedence. For planning purposes, Applicants may assume that the ARC review process and notification of approval/rejection will usually be within fourteen working days from the submission date. No clearing or site work can commence until ARC approval is given, County permits are obtained and the ARC green site clearing card is issued. Written notification of approval to commence construction will be emailed to both the Owner and Agent.
3. The ARC highly encourages the Owner/Builder to submit preliminary plans showing the four elevations and a building location. Plans are reviewed without cost and are a priority in scheduling. Final plans that had a preliminary review will also have priority in scheduling.
4. The ARC normally meets each Tuesday morning from 8:30 AM to 11:30 AM. Property Owners/ Agents are encouraged to attend. The ARC meeting agenda is available between 3:00 PM and 5:00 PM the preceding Monday.
5. The ARC review will normally stipulate one of the following:
- a. The plans are approved as submitted.
- b. The plans must be revised as noted and resubmitted for review.
- c. The plans have been preliminarily approved based on agreements to revise plans and to resubmit within two weeks. Final approval will be pending review of the revised plans.
- d. The plans are not approved as submitted; the ARC may make recommendations for consideration by Owners/Builders.
6. All fees must be paid and submittal requirements complete prior to ARC review of final submissions. Additionally, the applicable homesite owner must be current on all Association assessments and charges. Owners/builders must ensure that all architectural details are complete and drawn accurately and all exhibits are submitted. The ARC has authorized the ARC Manager to reject submissions that are not complete, or do not comply with the guidelines of this Handbook, or other established policy decisions of the ARC.
7. Changes to submittal packages after approval must be resubmitted to the ARC for review and approval, including fencing, exterior changes, or any additional structures. (See Section 2.E)
8. Future changes, remodeling, additions or add-ons follow the same rules as new structures, with the review fee as stipulated in this Handbook. The fees are subject to waiver at the discretion of the Committee for minor issues.
9. Re-submission of rejected submittals can be for any regularly scheduled meeting, by the submission due date, provided all items cited by the ARC as reasons for the prior rejection are corrected.